What Are the Top 5 Must-Know Business Email Security Tips and Tricks?
written by Mark Veldhoff posted on Oct 2, 2020
People rely on email as a primary means of communication all across the world. This is especially true for businesses. That makes it more essential than ever to stay on guard regarding malware attacks that can put your business at risk. APWG’s Phishing Activity Trends Report for Q1 2020 revealed more than 60,000 phishing sites cropped up in March 2020 alone.
Attackers can spoof domains, impersonate people, and steal credentials when users drop their guard. The suggestions below could help your business make it harder for cybercriminals to access your system due to poor email security.
How Can Email Filtering Stop Phishing Attacks?
If phishing emails never reach employee accounts, hackers can’t use email to trick their way into your system. Email filtering tools include gateways installed to create an extra layer between external emails and employee inboxes on your email server.
Various versions can be installed in the cloud or on-premises, and email gateways check all emails for phishing, spam, and graymail, which can usually be removed before reaching a single inbox. Email gateway solutions include threat reporting so that you can see what is filtered out.
What Is Email Encryption And How Can It Help?
Protecting incoming email is only half the battle. Email encryption protects email sent by associates in your company or organization. Encryption protects the email message and makes sure only the recipient can access it. If a hacker manages to intercept the communication, they still won’t read it thanks to encryption. Public and private keys link the sender and recipient and protect the email from prying eyes online.
Modern email encryption solutions include self-destructing messages, open and read notifications and a feature that encrypts emails sent to the wrong party. Email encryption is now easy to use and offers protection against online vulnerabilities.
Why Do User Training And Testing Effectively Deter Hackers?
Through effective training and testing, you can transform employees from security risks into vigilant users. Tailor your user training to help employees identify an attack and avoid common mistakes that can leave them open to malware sent via email.
You can also conduct phishing tests that let email administrators know which users can spot malicious emails and which ones require additional training.
How Can You Optimize Your Password Security Policies?
When cybercriminals conduct a phishing attack, they’re usually trying to steal your login credentials. Many phishing emails use fear and deceit to get you to go to a fake website and enter your password and login information. With this information, they can access your accounts, which may compromise your personal or financial information.
Even well-trained users may have a hard time identifying these emails. Business password management solutions help employees recognize malicious emails. When an employee clicks on a fake login page, the password manager should suggest the password. Otherwise, the site is probably malicious.
Password managers create complex, unique passwords that make it hard to compromise the account. Additionally, adopting password managers companywide can help prevent data breaches.
What Is The Best Way To Implement Endpoint Protection?
Endpoint protection software creates a view of devices such as smartphones and laptops connected to the network. Files and links in emails are scanned for ransomware, phishing attacks, and viruses before being delivered.
Antivirus software detects threats associated with using email. IT professionals can monitor devices connected to the network from a centralized dashboard. Additionally, endpoint detection and response (EDR) combine endpoint security with artificial intelligence and historical data to protect your users and network further.
Use these tips, tools, and tricks to improve email security at your company. By training users and getting the right tools to protect incoming and outgoing emails, you can help eliminate email malware attacks and send hackers in search of an easier target.
Reduce Your IT Costs Get Better Service With Envizion IT
Fill out the form below to schedule your free initial consultation with our IT engineers.